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Use AI to write a job post with a built-in instruction test, then compare the résumés side by side before you interview
Christine "Tina" Richardson, office manager at Mark E. Richardson DDS, a general dental practice in Kalamazoo, Michigan, where she works alongside her husband, the dentist, writing on the American Association of Dental Office Management (AADOM) blog
She worked with AI to build a small test into the job posting: applicants had to email their résumés to the office and respond to a specific instruction rather than just applying through Indeed. Then she scanned and uploaded the résumés and asked the AI to compare candidates, identify patterns and highlight strengths and concerns, so she could weigh communication skills, work-history stability and trainability side by side. The AI tool isn't named.
Easy · or we set it up for $197
Varies
The problem
After an unexpected departure she had to hire for a key front-office role. She felt overwhelmed by the number of applicants and their mix of backgrounds (dental, medical, customer service) and didn't want to rush or rely on instinct alone.
What happened
The test in the posting gave "immediate insight into who was carefully reading directions and who was not." She hired a candidate who stood out for organization, initiative and staying calm under stress, not for having the most experience. "AI did not make that decision for me, but it helped confirm that I was making the right choice." No time saved given. Told by the office manager (the dentist's spouse).
Quoted in the source: Christine Richardson, office manager, Mark E. Richardson DDS. Source: AADOM blog: A Smarter Approach to Hiring in the Dental Office (by Christine Richardson, MAADOM) (2026-08-13) · Added 2026-11-07.
How to set it up yourself
- What this practice did: it used an AI assistant (not named) to write the job post and compare applicants. ChatGPT or any similar assistant works.
- Ask the AI to add one small instruction test to your posting, for example: email your résumé to the office with the subject line 'Front Desk, [your favorite day of the week]'. Anyone who skips it has told you something.
- Before uploading résumés, remove phone numbers, addresses and dates of birth, and use a business account that doesn't train on your data.
- Paste in the job description plus the résumés and use the prompt below to get a side-by-side comparison. Use it to pick who to interview, then decide yourself.
Copy-paste prompt
I'm hiring a {ROLE} for {PRACTICE NAME}, a {TYPE OF PRACTICE}. Here is the job description: {JOB DESCRIPTION}. Below are {NUMBER} résumés with contact details removed. Make a table with one row per candidate and columns for: relevant experience, transferable skills (customer service, medical, phones), stability of work history, signs of attention to detail, and questions I should ask in the interview. Then list your top three to interview and why. Don't rank anyone on age, gender, ethnicity or anything not related to the job.We set up one AI automation in your tools, live within 48 hours of getting access, for $197. No call needed. Founding price for our first 10 customers (regular $297).
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