Teach an AI to code restaurant invoices to the right brand and branch in Xero
Lavoya Restaurants Group (Dubai; Joe & The Juice, Dave's Hot Chicken, Barbar and more), finance lead Ashish Gupta
Tofu extracts and codes bills using the team's own "knowledge cards" (branch mappings, tax rules, account splits) and pushes verified bills into Xero.
From $27/mo (checked prices)
Medium · or we do it from $497
Xero, Tofu
The problem
OCR could read invoices but could not tag the right brand and branch among dozens of outlets; bookkeepers still did the thinking.
What happened
As reported by Tofu (13 weeks from June 2026): 11,000+ documents, 96% pushed to Xero with no re-keying, 60,000+ line items, 99.98% tagged to brand/branch; Gupta says bookkeeping time is about half (self-reported).
Vendor case study Quoted in the source: Lavoya Restaurants Group leadership (named in source). Source: Tofu case study (2026-09-15) · Added 2026-10-14. Results as reported by the source; we haven't independently verified them.
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How to set it up yourself
- Keep inventory outside the ledger if that is how you already run.
- Write short knowledge cards for branch names, tax and account splits.
- Start with one entity, then clone the rules to the next.
- Spot-check tagged bills before you trust auto-push.
Tools used
Xero
Cloud accounting software for small businesses.
From $27/mo (intro discounts may apply) (checked 2026-10-13)
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Checked prices: Xero: from $27/mo (intro discounts may apply) (verified 2026-10-13)
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