Reconcile each restaurant's cash deposits against the bank every month with ChatGPT in minutes
Ted Taylor, an independent franchisee running three co-branded Schlotzsky's and Cinnabon restaurants across New Mexico (OpenAI customer story)
Each month he uploads each store's cash transaction data and bank records, and ChatGPT Work compares the transactions with the corresponding deposits. He also used ChatGPT Work to build a web portal where employees request supplies or repairs; it notifies him through a dedicated email address and tracks each request's status. (His ChatGPT-drafted HR policies are in a separate case from an earlier OpenAI Academy story.)
ChatGPT Free $0; Go $8/mo; Plus $20/mo; Pro $100/mo. He uses ChatGPT Work; the story doesn't give its price.
Easy · or we set it up for $197
ChatGPT
The problem
Matching each store's cash transactions to its bank deposits every month took about three hours across his three restaurants.
What happened
OpenAI's story reports monthly reconciliation down from three hours to 5-10 minutes (a 94% cut). Taylor reviews results before acting on them and expands to new tasks as he gains confidence.
Quoted in the source: Ted Taylor, independent franchisee, Schlotzsky's and Cinnabon. Source: OpenAI: Franchisee reconciles cash in 94% less time with ChatGPT Work (Ted Taylor, Schlotzsky's and Cinnabon franchisee) (2026-10-20) · Added 2026-10-21.
How to set it up yourself
- What Taylor does: each month he uploads each store's cash transaction data and bank records, and ChatGPT Work matches transactions to deposits; he reviews the results before acting on them.
- Export the month's cash sales by day from your POS (or your daily deposit log) and the bank statement as CSV for the same account; mask full account numbers before uploading.
- Upload both with the prompt below so it matches each day's cash to a deposit and lists anything unmatched, late or short.
- Look into every flagged item yourself (deposit slips, safe counts, who closed), keep the table with your month-end records, and have your bookkeeper sign off before anything is booked.
Copy-paste prompt
Attached are {MONTH} cash records for {STORE}: daily cash sales and deposit log from our POS {POS CSV} and the bank statement {BANK CSV}. Match each day's cash to a bank deposit (deposits may land 1-3 days later or combine days). Return a table: business date, cash expected, deposit date, amount deposited, difference. Then list every unmatched deposit, every day with no deposit and every difference over {DOLLAR THRESHOLD}. Don't guess at causes; just flag them.We set up one AI automation in your tools, live within 48 hours of getting access, for $197. No call needed. Founding price for our first 10 customers (regular $297).
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Tools used
ChatGPT
General AI assistant for writing, research, brainstorming and analysis.
From Free $0; Go $8/mo; Plus $20/mo; Pro $100/mo (checked 2026-10-20)
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Checked prices: ChatGPT: from Free $0; Go $8/mo; Plus $20/mo; Pro $100/mo (verified 2026-10-20)
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