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Put an AI scribe on a tablet in every exam room so doctors and techs record visits and the vet only edits and approves the notes
Dr. Meladee Farr, veterinarian and practice owner at CityVet White Rock in Dallas, Texas (3 doctors, 9 support staff, about 60 patients a day), in a ScribbleVet customer story
ScribbleVet, an AI scribe, records the exam-room conversation on a tablet in each room and turns it into concise notes, converting plain terms into medical language (an infection in both ears becomes otitis). It can also email clients a summary of the visit.
Easy · or we set it up for $197
ScribbleVet
The problem
She was often one to two weeks behind on medical records and spent 4-5 hours of every weekend off on them. A dictation tool she had tried before hadn't solved it.
What happened
She estimates the 6-8 hours a week she spent on records is down to a few minutes a day, worth about $2,000 a week counting her own time and the technician she had paid to help with records, and that she can fit in 1-2 more urgent-care appointments a day. Self-reported.
Quoted in the source: Dr. Meladee Farr, veterinarian and practice owner, CityVet White Rock. Source: ScribbleVet customer story: CityVet-White Rock saves up to $2,000 a week with AI-powered documentation · Added 2026-10-22.
How to set it up yourself
- What CityVet White Rock uses: ScribbleVet. Dr. Farr first tested it at home with her kids playing clients, then rolled it out clinic-wide so she wouldn't be the only one with access to the notes.
- Put a dedicated tablet with the scribe app in each exam room so any doctor or tech can walk in and start recording. Decide how you'll tell clients the visit is being recorded, per your state's rules and your practice policy.
- Send finished notes to one shared practice email so the team can reach them, and have techs paste them into your practice management system; the vet edits and approves each note before marking it complete.
- For clients who look overwhelmed in the room, send a written summary afterward. If your scribe doesn't email one, paste the approved note into your AI assistant with the prompt below and check it before sending.
Copy-paste prompt
Turn this approved visit note into a short email for the pet's owner. Patient: {PET NAME}, {SPECIES AND BREED}. Approved note: {PASTE NOTE}. Explain the diagnosis in plain words; list each medication with dose, timing and duration exactly as written in the note; list the home-care steps, the warning signs that mean they should call us at {CLINIC PHONE}, and the recheck date {DATE}. Don't add any diagnosis, drug or instruction that isn't in the note. Keep it under 200 words.We set up one AI automation in your tools, live within 48 hours of getting access, for $197. No call needed. Founding price for our first 10 customers (regular $297).
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The $197 Quick-Win: we set up one AI automation that saves you hours each week, in accounts you own, live within 48 hours of getting access. No call needed. Refund if it isn't live in 48 hours or isn't doing its job in the first 14 days. Founding price for our first 10 customers (regular $297). Terms.
See the $197 Quick-WinNeed more than one automation or ongoing care? Bigger setups: $149/mo with setup included (6-month minimum), or $497 pay-once. Satisfaction guarantee: we'll fix it until it works. Pay-once setups: or we refund your setup fee. $149/mo plan: cancel in the first 30 days and we refund your first month. We reply within 1 business day.
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