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Use ChatGPT to write your cleaning company's values, check every client email for tone, and build a KPI dashboard yourself
Will Wilcox, president and CEO of Sunset Office Cleaning, a commercial cleaning company in Sioux Falls, South Dakota, in Contracting Profits
Wilcox gave ChatGPT extensive information about the company and his own professional history, then talked with it about what the company's core values, mission and vision should be. His team runs employee and client correspondence through AI for tone and consistency, followed by a human check for errors and accuracy. He built a custom KPI dashboard on spreadsheet tools he already used. He also uses AI for WordPress, Canva and Meta tasks he would have outsourced, including changing code on the company website; he compares code across different AI tools and reverts if a change doesn't work.
ChatGPT Free $0; Go $8/mo; Plus $20/mo; Pro $100/mo
Easy · or we set it up for $197
ChatGPT, Other AI tools (not named), WordPress, Canva, Meta
The problem
Company culture work, client and staff correspondence, a KPI dashboard and website changes all took time, and website, Canva and Meta work used to be outsourced.
What happened
He estimates AI does about 90 percent of the heavy lifting on correspondence. He says the KPI dashboard took "just a few months" where it would previously have taken years to reach that level, and calls the values work "a game-changer for getting real traction with company culture." Self-reported in trade press (BSCAI's Contracting Profits).
Quoted in the source: Will Wilcox, president and CEO, Sunset Office Cleaning. Source: Contracting Profits (CleanLink): 5 Ways Contract Cleaning Pros Are Using AI for Their Business (2026-04-17) · Added 2026-11-04.
How to set it up yourself
- What Sunset Office Cleaning does: ChatGPT helped draft the company's values, mission and vision, every client and staff email goes through AI for tone before a person checks it, and the owner built his own KPI dashboard and website fixes with AI.
- Give ChatGPT your company's history, what you're proud of and what frustrates you, then ask it to propose core values, a mission and a vision you can edit (prompt below).
- Make it a team habit to paste important client or staff emails into ChatGPT for a tone and clarity check, and always have a person read the final version.
- Export the numbers you already track in spreadsheets and ask ChatGPT to help you lay out a one-page KPI dashboard and the formulas behind it.
- For website changes, save a backup first, test the change, and revert if it breaks, as Wilcox does.
Copy-paste prompt
Here is the history of my commercial cleaning company and my own background: {COMPANY HISTORY}. Here is what our best employees and clients say about us: {FEEDBACK}. Ask me five questions about what we stand for, one at a time. Then propose 4-6 core values (one sentence each, in plain words), a one-sentence mission and a one-sentence vision. Use only what I've told you; don't invent claims.We set up one AI automation in your tools, live within 48 hours of getting access, for $197. No call needed. Founding price for our first 10 customers (regular $297).
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Tools used
ChatGPT
General AI assistant for writing, research, brainstorming and analysis.
From Free $0; Go $8/mo; Plus $20/mo; Pro $100/mo (checked 2026-11-03)
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Checked prices: ChatGPT: from Free $0; Go $8/mo; Plus $20/mo; Pro $100/mo (verified 2026-11-03)
Rather not do it yourself?
The $197 Quick-Win: we set up one AI automation that saves you hours each week, in accounts you own, live within 48 hours of getting access. No call needed. Refund if it isn't live in 48 hours or isn't doing its job in the first 14 days. Founding price for our first 10 customers (regular $297). Terms.
See the $197 Quick-WinNeed more than one automation or ongoing care? Bigger setups: $149/mo with setup included (6-month minimum), or $497 pay-once. Satisfaction guarantee: we'll fix it until it works. Pay-once setups: or we refund your setup fee. $149/mo plan: cancel in the first 30 days and we refund your first month. We reply within 1 business day.
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