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Type 10 key points into ChatGPT and get the first draft of an SOP or training manual
Alicia Abell of Monarch Landscape Management, a commercial landscape maintenance company in Houston, Texas, with about 150 team members, in Lawn & Landscape magazine
Abell updated the training manuals with more robust information, enhanced job descriptions and wrote the company's SOPs using ChatGPT as a rough-draft writer. For an SOP she inputs 10 key points and lets ChatGPT draft it.
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ChatGPT
The problem
Training manuals, job descriptions and standard operating procedures needed updating, and writing them from scratch is slow.
What happened
"I input 10 key points for our SOPs, input it into Chat and boom, now we have the real makings of a nice SOP manual," she told the magazine. No time figures are given. Company-reported.
Quoted in the source: Alicia Abell, Monarch Landscape Management. Source: Lawn & Landscape: Automating the green industry (2024 Technology Report) (2024-10-09) · Added 2026-10-19.
How to set it up yourself
- What Monarch does: someone who knows the job writes down 10 key points, ChatGPT turns them into a rough-draft SOP, and the company finishes it.
- Pick one task crews often get wrong and write the 10 points that matter: safety, order of steps, equipment and what "done" looks like.
- Paste them into the prompt below, then have a crew leader read the draft and mark anything that isn't how you really do it.
- Share the final version with the crews, and use the same 10-point method for job descriptions and training-manual updates.
Copy-paste prompt
Turn these 10 key points into a standard operating procedure for {TASK, e.g. irrigation start-up on a commercial property} at {COMPANY NAME}: {10 KEY POINTS}. Format: purpose (1 sentence), who does it, equipment and PPE, numbered steps, a quality check at the end and common mistakes. Write it so a new crew member can follow it, don't add steps I didn't list, and mark gaps as [ASK A CREW LEADER].One short email a day: 3 new AI use cases from real small businesses, each with its source and setup steps, plus a Tool of the Day. Free, no spam, unsubscribe anytime.
Tools used
ChatGPT
General AI assistant for writing, research, brainstorming and analysis.
From Free $0; Go $8/mo; Plus $20/mo; Pro $100/mo (checked 2026-10-17)
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Checked prices: ChatGPT: from Free $0; Go $8/mo; Plus $20/mo; Pro $100/mo (verified 2026-10-17)
Rather not do it yourself?
We'll set this up in your tools, in your voice, tested. $149/mo with setup included (6-month minimum), or $497 pay-once. Satisfaction guarantee: we'll fix it until it works. Pay-once setups: or we refund your setup fee. $149/mo plan: cancel in the first 30 days and we refund your first month. Terms. We reply within 1 business day.
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