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Ask AI where anything is in decades of company files and turn your own voice notes into a new-hire onboarding plan
Anthony Qaiyum, owner and president of Merz Apothecary, a 151-year-old family store in Chicago that also sells online and on Amazon (60+ employees), in written testimony to the U.S. House Small Business Committee
Staff ask Gemini where something is stored in Google Workspace and what it says. Shopify's built-in AI produces on-demand sales reports. For a new National Sales Manager at KOBO, his small home-fragrance business, he talked through his ideas into AI voice transcription and writing tools, which turned them into a knowledge guide and a detailed 30-60-90-day onboarding plan.
From $4.99/mo (checked prices)
Easy · or we do it from $149/mo
Google Gemini, Shopify (built-in AI), Google Workspace, AI voice transcription
The problem
Decades of emails, spreadsheets, sales records and operating documents sat in Google Workspace, sales reports took hours to build, and he had no time to turn what a new sales manager needed to learn into a structured onboarding program.
What happened
Self-reported in the testimony: sales reports now take minutes instead of hours, and the new manager told him the onboarding plan was the clearest roadmap she'd ever received when starting a job. Headcount grew about 20% (from just over 50 to more than 60) since they started using AI.
Quoted in the source: Anthony Qaiyum, owner and president, Merz Apothecary. Source: Testimony of Anthony Qaiyum to the House Small Business Committee, 'AI on Main Street' (2026-07-14) · Added 2026-10-14. Results as reported by the source; we haven't independently verified them.
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How to set it up yourself
- Turn on the AI already built into tools you pay for (Google Workspace, Shopify) before buying new ones.
- Ask it to find and summarize old documents instead of digging through folders.
- For a new hire, record yourself talking through what they need to learn.
- Have AI turn the transcript into a knowledge guide and a 30-60-90-day plan, then edit it yourself.
Copy-paste prompt
Here is a transcript of me explaining what our new [role] needs to learn. Turn it into (1) a short knowledge guide organized by topic and (2) a 30-60-90-day onboarding plan with weekly goals and who to meet. Flag anything I mentioned that is unclear.
Tools used
Google Gemini
Google's AI assistant, integrated with Gmail, Docs and Workspace.
From $4.99/mo (Google AI Plus) (checked 2026-10-13)
Visit site →Some tool links may be affiliate links. Disclosure
Checked prices: Google Gemini: from $4.99/mo (Google AI Plus) (verified 2026-10-13)
Rather not do it yourself?
We'll set this up in your tools, in your voice, tested. $149/mo with setup included (6-month minimum), or $497 pay-once. Satisfaction guarantee: we'll fix it until it works, or refund your setup fee. Terms. We reply within 1 business day.
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